The UC Police is responsible for approving Special Events held on campus. Event planners must complete the Police Services Request form (PDF)

UCPD's Special Events Unit will grant permission for all campus events and will determine whether an event must be staffed by security personnel. 

Our special events range from athletic events (300 to 85,000 spectators) concerts, dances, benefit events, University and Campus events, VIP visits, and other one-time activities.

Submit form describing your event

Event planners must complete the Police Services Request form (PDF) and fax it to (510) 643-8224 or email it as an attachment to Special Events at ucpdspecialevents@berkeley.edu at least seven (7) days prior to the planned event.

The form should be submitted by the person who is responsible for the event. The undersigned will be affirming that they are the person who will be present to ensure that no one under 21 years of age is served alcoholic beverages. 

Confirm your name and daytime contact phone and email, as well as the cell phone at which you will be available DURING the event.

Note that Undergraduate Student Groups cannot obtain Alcohol Permits for a campus event.

If you have any other questions, contact the Special Events Unit at (510) 642-0795.

Secure sponsor and facility permissions ahead of time.

By making your Special Event request using this form, the person responsible for the event will begin the process that helps us address any potential legal or safety concerns.

Anyone who plans an event on campus property must provide the berkeley.edu email ids of both an Event Sponsor and a Building Manager (or similar), so please confirm these individuals before filling out the form. An Event Sponsor might be the department head or unit chairperson and is the person who grants approval for the event. Approval for the use of a Campus Space/Facility must also be confirmed. It might be provided by a building manager or similar official.

Confirm whether Alcohol Permit is needed.

Use this Alcohol Permit Request Form to disclose any plans for the service of alcohol and/or the payment of entrance fees (any fee, whether collected at the door, in advance, or when purchasing a pass to an inclusive event such as a conference, even if it's called a "donation," must be disclosed).

Filling out the form will allow the UC Police to determine whether an Alcohol Permit must be acquired. Basically, if a caterer of the event currently possesses a license to serve alcohol, separate Alcohol Permit Request form does not need to be submitted, but if there is no license in place, UCPD will need all of the event information so they can direct how an alcohol permit can be acquired from the Department of Alcoholic Beverage Control (ABC 218).

Campus Alcoholic Beverage Policy

Risk Services page about events with alcohol


Note that events such as tabling, events with amplification, or protests, are subject to campus policies or California Laws that can probably be researched via the external links to policies listed in the call out on this page.


New Campus Permit Request Form

As of March 2016, many event permit requests can be handled by this form: Apply for a Special Event Permit 

Special Events Unit

1 Sproul Hall
ucpdspecialevents@berkeley.edu

tel. (510) 643-0795
fax (510) 643-8224

Photo of crowd at the Greek Theater

Event planners must submit a request at least seven (7) days prior to the planned event.

Permit Requests

New Campus Permit Request Form

As of March 2016, many event permit requests can be handled by this form: Apply for a Special Event Permit 

Special Event Safety

Before the Event

Before going to a large arena event, be sure to designate a meeting area in case your group becomes separated. This is particularly important if you have small children with you. When parking your vehicle be sure to do the following: